Property Administrator

Job Title

Property Administrator (CRE) Job Description Summary

Performs the administrative functions of the Property Management Team assuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns. Job Description

Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with C&W’s policies and procedures

Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval

KEY COMPETENCIES 1. Communication Proficiency (oral and written) 2. Customer Focus (internal and external) 3. Organization Skills 4. Interpersonal Skills 5. Initiative 6. Multi-tasking

Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence

Schedule and coordinate meetings/special events, as requested

Assist in lease administration activities, including tenant contacts and insurance information; generate reports

Prepare and code invoices for Property Manager’s approval

Ensure office is stocked with office supplies and other required items to maintain the office

Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software

Track and file contracts and insurance certificates; maintain follow-up system for expirations

Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders

Maintain the property purchase order system

Maintain lease and contract files, as well as other files located within the property management office

Promote and foster positive relationships with tenants and clients and track service calls as required

Assist with monthly and quarterly management reports as well as annual budget preparation

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Note: This job description includes the core responsibilities for C&W. These duties may have slight modifications based on the regional location.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative​ Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

INCO: “Cushman & Wakefield”

WORK ENVIRONMENT This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.