Maintenance Planner

Job Description

Overview

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The Maintenance Planner is responsible for planning, scheduling, and coordinating preventive, predictive, and corrective maintenance activities across Amgen’s Ohio facilities. This role ensures that all maintenance work is executed safely, efficiently, and in compliance with GMP, regulatory, and corporate standards.

The Planner works closely with maintenance technicians, engineering, operations, and vendors to optimize asset reliability, minimize downtime, and support production continuity within a highly regulated pharmaceutical environment.

A hospitality mindset is fundamental to delivering exceptional workplace experiences for our client. We seek candidates who excel in collaborative environments, communicate effectively with diverse stakeholders, manage multiple priorities simultaneously, maintain high standards of accuracy, and adapt quickly to resolve challenges.

Support development and continuous improvement of preventive maintenance (PM) programs.

Optimize maintenance frequencies and procedures using reliability-centered maintenance (RCM) principles.

Coordinate predictive maintenance strategies (vibration, thermography, etc.) to prevent equipment failures.

Ensure all maintenance activities are planned in compliance with GMP, FDA, OSHA, and Amgen quality standards.

Incorporate safety requirements into all job plans, including lockout/tagout (LOTO), confined space, and permit requirements.

Support audit readiness and participate in inspections and compliance reviews.

Analyze maintenance KPIs (PM compliance, schedule adherence, backlog, downtime, etc.) and recommend improvements.

Drive standardization of job plans and best practices across the site.

Participate in root cause analysis (RCA) and reliability improvement initiatives.

Based at a Pharmaceutical facility (New Albany area)

Combination of office planning work and field coordination in active maintenance and production areas

Requires adherence to PPE, safety standards, and cleanroom requirements

Reports to: Facility Manager

Amgen Facilities, Engineering, and Manufacturing teams

JLL maintenance technicians and supervisors

Quality, EHS, and Validation teams

Monday to Friday 7:00am to 3:30pm + Overtime based on business needs

Responsibilities

Develop detailed work plans for preventive, predictive, and corrective maintenance activities.
Build and maintain weekly and shutdown maintenance schedules in coordination with site operations and production teams.
Ensure proper sequencing, resource allocation, and prioritization of work orders based on risk, asset criticality, and business impact.
Maintain backlog management processes, ensuring work orders are appropriately prioritized, scoped, and executed.
Utilize CMMS (e.g., Maximo, SAP PM, or similar) to plan, schedule, and track maintenance activities.
Create and maintain accurate equipment records, BOMs, job plans, and standard operating procedures.
Ensure data integrity for all maintenance documentation, including labor hours, parts usage, and completion notes.
Collaborate with maintenance supervisors and technicians to ensure readiness of scheduled work (parts, tools, permits, permits, and documentation).
Coordinate with reliability engineers, validation, quality, and EHS teams for regulated maintenance activities.
Plan and support outages, shutdowns, and major maintenance events.
Identify and ensure availability of spare parts, tools, and materials before work execution.

Qualifications

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Associate or bachelor’s degree in Engineering, Facilities Management, or related technical field (or equivalent experience).
3–7+ years of experience in maintenance planning, scheduling, or maintenance supervision in an industrial or regulated environment (pharma, biotech, or similar preferred).
Experience using CMMS platforms (Maximo, SAP, or similar).
Strong knowledge of mechanical, electrical, and HVAC systems in a critical facility environment.

Preferred Qualifications

Experience in GMP-regulated pharmaceutical or biotech manufacturing facilities.
Certification such as Certified Maintenance & Reliability Professional (CMRP) or equivalent.
Experience with reliability-centered maintenance (RCM) or Lean maintenance practices.
Familiarity with cleanrooms, utilities (WFI, clean steam), and critical systems.
Strong planning, organization, and prioritization skills
High attention to detail and documentation accuracy
Ability to work cross-functionally in a matrixed environment
Knowledge of regulatory compliance (GMP, FDA)
Data-driven decision making and problem-solving
Excellent communication and stakeholder management skills

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