Lease Administrator

Overview

Responsibilities

• Effectively acquire, analyze, record and disseminate pertinent lease information between the Leasing Department and all other company departments in an efficient and professional manner.
• Responsible for the accuracy and timeliness of approvals, transmittals and lease abstraction/lease memos.
• Maintain good operating procedures for lease abstracting and data and document management.
• Keep information across several databases updated and correct.
• Clear encumbrances (existing rights and options on a leasable space).
• Obtain lender approvals, confirm execution payments and W9s where applicable and thereupon, obtain and circulate final, internal signatures.
• Prepare lease memos for all transactions across NYC and LI portfolios.
• Review documents.
• Obtain Landlord Work information from Design/Architecture where applicable.
• Calculate internal and external brokerage commissions.
• Calculate variances between projections and actual deal terms.
• Abstract documents as to financial and non-financial deal terms.

Qualifications

• Proficiency with internal systems and processes is required, including Yardi and Excel.
• Holds self-accountable to meet commitments in accordance with deadlines while maintaining accuracy in their work.
• Self-directed to communicate status; takes ownership for decisions, actions, and failures.
• Able to manage multiple tasks and projects.
• Ability to take initiative and ownership over projects and independently navigate uncertainties with motivation to solve problems and achieve goals.
• Bachelors Degree required.
• 2-3 years in a related role.

Preferred Qualifications

• Familiarity with Prophia and VTS is preferred.
• Effectively builds and maintains formal and informal relationship networks inside and outside the company to meet shared objectives.
• Maintains relationships with key business constituencies (investors, partners, tenants, and brokers) across a variety of functions.
• Effectively gains insight into customer needs.
• Draws upon relevant relationships to execute transactions, exchange ideas, resources, and know-how.
• Ability to conduct presentations regarding commercial assets with articulate and well researched facts.
• Able to be “put on the spot” and provide confident, accurate, and compelling responses to complex questions from key constituencies.