Facilities Coordinator

Responsibilities

• Support the technical and strategic operation of BioMed Realty’s life science facilities
• Implement building operating and maintenance programs, improving system reliability, performance and energy efficiency
• Support facilities managers with planning and executing projects of varying complexity and scope
• Maintain facility records, equipment logs, as-built drawings, O&M manuals, and other technical documentation
• Support capital improvement and repair projects by tracking schedules, budgets, proposals, invoices, and closeout materials
• Manage utility sub-metering systems, lead data analysis and quarterly reviews with property teams and create Excel-based energy models for new properties
• Assist in preparing and tracking annual facilities utility budgets, including analyzing historical consumption, reviewing rates, and projecting use changes
• Help prepare reports, spreadsheets, and presentations related to facilities performance, budgets, service activity, and project status
• Participate in site inspections to identify maintenance needs, safety concerns, and operational issues
• Comply with annual benchmarking requirements for utility consumption within ESPM (Energy Star Portfolio Manager) and GRESB (Global Real Estate Sustainability Benchmark)
• Support emergency response and urgent facilities issues during or after business hours as needed
• Support management of internal programs and initiatives
• Maintain security of company information, systems access, and confidential operational data

Qualifications

• Strong organizational skills and ability to manage multiple priorities
• Detail-oriented and proactive in tracking tasks, documentation, and follow-up items
• Ability to work effectively with internal teams, contractors, vendors, and service providers
• Comfortable working with Excel, work order systems, and general business software
• Ability to learn new systems and technical tools quickly
• Ability to problem solve and find practical solutions in a fast-paced environment
• Strong written and verbal communication skills
• Willingness to support both routine activities and urgent operational needs
• Bachelor’s degree in engineering, construction management, facilities management, or a related technical field, or an equivalent combination of education and experience
• Ability to move throughout office, laboratory, greenhouse, and building support areas
• Ability to occasionally lift up to 25 pounds
• Ability to work at a computer for extended periods and perform site walks as needed

Preferred Qualifications

• Interest in facilities, building operations, engineering support, or technical coordination work
• Basic understanding of commercial building systems such as HVAC, plumbing, electrical, or building controls is helpful
• Experience with CMMS, BAS/BMS, utility tracking tools, or technical documentation
• Exposure to facilities work in life sciences, laboratories, greenhouse operations, manufacturing, healthcare, higher education, or commercial real estate
• Familiarity with reading floor plans, equipment schedules, and MEP-related drawings
• Experience supporting vendors, service contracts, maintenance programs, or small projects

About Company