Assistant Property Manager

Job Description

Responsibilities

Responsible for the day-to-day administration and implementation of those policies, procedures and programs that will assure a well-managed and well-maintained property.
Placing maximum emphasis on positive response to the concerns and needs of the tenants, and on increasing the value of the property being managed, in coordination and conjunction with the Owner’s goals and objectives.
Coordinate maintenance programs relating to the interior and exterior conditions and appearance of the assigned property.
Responsible for prompt and positive response to requests from property tenants, for the implementation of ongoing contact programs, to constantly assess tenant needs and to assure problems are being solved promptly, and to the mutual benefit of the tenant and the properties.
Selection of contract services, vendor negotiations for service agreements, and day-to-day monitoring of vendor performance to assure full compliance with standards established within the respective service agreements.
Development and administration of the strategic property plan and budget for the property.
Activities within the parameters of the approved business plan and budget.
Collection, analysis and reporting of data required to provide accurate and current assessments of property management objectives.
Administration of all tenant leases to assure full compliance with lease provisions.
Timely determination of escalations, timely collection of all rents, and participating in appropriate action to lease available space within the buildings.
Day-to-day financial management of the properties with specific attention to accounts receivable, collection activities, maintenance of accounts payable on a current basis (taking advantage of discounts wherever possible), and the maintenance of all necessary financial records and files in an accurate and timely manner.
Handle tenant requests and dispatch work orders.
Participate in various meetings and training activities as designated by the Property Manager and/or higher level management.

Qualifications

Bachelor’s degree or equivalent work experience
Minimum of 2 years previous property/facilities management experience
Experience in and working knowledge of business/office administration
Ability to handle general administration of the property in the absence of the Property Manager, or when otherwise called upon
Valid real estate license in States that require it.

Preferred Qualifications

Computer proficiency with strong knowledge of MS Word, Excel and Power Point. Ability to learn new and business specific, software programs as needed

Note : The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Strong written and verbal communications skills, with ability to produce communications and other materials that are effective and of a professional nature
Working Conditions: Normal working conditions with the absence of disagreeable elements.

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