Property Administrator

Job Title

Property Administrator (CRE) Job Description Summary

Performs the administrative functions of the Property Management Team assuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns. Job Description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence

Schedule and coordinate meetings/special events, as requested

Assist in lease administration activities, including tenant contacts and insurance information; generate reports

Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with C&W’s policies and procedures

Prepare and code invoices for Property Manager’s approval

Ensure office is stocked with office supplies and other required items to maintain the office

Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software

Track and file contracts and insurance certificates; maintain follow-up system for expirations

Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders

Maintain the property purchase order system

Maintain lease and contract files, as well as other files located within the property management office

Promote and foster positive relationships with tenants and clients and track service calls as required

Assist with monthly and quarterly management reports as well as annual budget preparation

Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval

KEY COMPETENCIES 1. Communication Proficiency (oral and written)

2. Customer Focus (internal and external)

3. Organization Skills

4. Interpersonal Skills

5. Initiative

6. Multi-tasking

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDS

INCO: “Cushman & Wakefield”

IMPORTANT EDUCATION

High school diploma/GED equivalent; Bachelor Degree preferred

IMPORTANT EXPERIENCE

Customer service experience preferred

ADDITIONAL ELIGIBILITY QUALIFICATIONS

Proficiency in Microsoft Office Suite

Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information