Planning Lead

Job Description

Overview

The Planning Lead supports the Director, Trades Planning by owning day-to-day coordination and execution of two critical planning functions: (1) Inflight Scope Management for all Trades scopes and (2) the coordination and facilitation of core Preconstruction meetings and planning rhythms. This role ensures scope changes are captured, quantified, priced, and handed off with disciplined documentation, and that planning meetings are run with clear inputs, outputs, and accountability—so projects remain commercially aligned and operationally ready .The ideal candidate is detail-oriented, highly organized, comfortable managing by influence, and experienced in construction change management, Precon coordination, and documentation workflows. Essential Functions & Responsibilities

Confirmed assumptions and scope boundaries

Updated risk/constraint list

Decisions logged (e.g., alternates, inclusions/exclusions, sequencing impacts)

Next-step deliverables (who produces what by when)

Distribute minutes and action logs within the agreed SLA (e.g., within 24 hours)

Trade Scope Readiness Alignment

Coordinate follow-ups required to complete contract package inputs: SOW/SOV validation, QTO finalization, bid tab completeness, vendor qualification support

Responsibilities

Own the execution of change management workflows for Trades scopes supporting the Director, the VP and SMEs, including:
Change Order Intake & Tracking
Receive, log, and track all Trades-related change inputs (RFI, ASI, GC requests, design clarifications impacting scope)
Maintain a complete CO log and status dashboard (request date, scope category, owner, due date, pricing status, submission status, approval status)
Scope Definition & Documentation
Coordinate with SMEs and field leadership to define scope impacts clearly (labor, materials, equipment, schedule, sequencing)
Ensure scope narratives are complete and consistent with contract language and SOW/SOV structure
QTO / Quantification Coordination
Own the process to obtain accurate QTOs for change orders, including coordination with offshore/remote estimating support (e.g., Precon India)
Validate that QTOs align with drawings/revisions and match the change directive; flag gaps and drive corrections
Pricing Coordination (Labor + Materials)
Coordinate CO pricing development with SMEs, procurement/materials, and labor partners

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About Company

Built on a foundation of integrity, respect, and commitment, JPI stands out as one of the most active real estate developers and builders in the nation. For more than 35 years, JPI has designed and developed communities with best-in-class homes and amenities. JPI is committed to data-driven management and continuous improvement. Its team of experts utilizes data – including unparalleled market research, proven business processes, and proprietary models – to ensure that every decision is strategic, focused, and produces exceptional multifamily communities with the best risk-adjusted returns. More than just great communities, JPI is focused on leaving a lasting impact on the communities where we build and is continually committed to “Building What Matters.” JPI operates as a subsidiary of Sumitomo Forestry, which is recognized as one of the largest home builders in the United States.

Why work for us?

We have a 35-year track record of developing multifamily communities with responsibility, accountability, and integrity. Our stated purpose is to:

Transform Building

Enhance Communities

Improve Lives

Transformative careers in a transformative company

Comprehensive training and development

Promotion from within at all levels of the organization

Borderless Careers, based on performance, potential, and personal ambition

Industry Recognition

NMHC - #1 Fastest Growing Developer; #2 Fastest Growing Building; #8 Largest National Developer; # 11 Largest National Builder

Real Page – Most active multifamily developer in DFW for the past 8 years

Dallas Business Journal Best Places to Work – 2023

Dallas Business Journal – Largest DFW Real Estate Developers - #11

JPI offers associates a comprehensive benefits package with competitive salaries and more, including:

Competitive Bonus Program

4 Weeks PTO for All New Associates (Pro-Rated by Hire Date)

11 Holidays and 8 Early Release Days

Medical, Dental, Vision, and Life Insurance