Office Administrator

Job Description

Overview

With over 30 years of experience in the acquisition, development, rehabilitation, and management of apartment communities across the Western United States, we are a trusted partner in the property management industry. At MG Properties, we focus on enriching lives – physically in our community buildings, philanthropically through giving back to our local communities, and through development and growth of our employees.

Responsibilities

Support daily office operations, including mail distribution, phones, conference room readiness, and front desk coordination.
Serve as a central point of contact for incoming communications, general office inquiries, visitors, tenants, and internal team members.
Provide a professional, friendly, and welcoming experience by greeting visitors, answering calls, and responding to inquiries in a polite and service-oriented manner.
Maintain office systems, equipment, kitchen, breakroom, and common areas to ensure a clean, stocked, and functional workplace.
Assist with corporate events, meetings, conference room logistics, and administrative projects as assigned.
Coordinate maintenance and service needs while assisting with tenant communications and service requests.
Support tenant billing, notices, lease-related matters, tenant files, lease documentation, and records.
Assist with access control needs, including key fobs and alarm systems.
Coordinate vendors and contractors for maintenance and special projects, including scheduling and follow-up.
Review proposals, scopes, and pricing for quality, alignment, and cost-effectiveness.
Maintain office and building contracts, including tracking renewals and expiration dates.
Manage ordering and inventory of office and building supplies, including researching pricing and presenting recommendations to management.

Qualifications

5+ years of experience in office administration, office management, or a related role.
Intermediate proficiency in Microsoft Word, Excel, and Outlook.
Strong communication, customer service, organization, and prioritization skills.
Friendly, approachable, and service-oriented demeanor with a focus on hospitality and responsiveness.
Ability to communicate professionally, maintain confidentiality, coordinate with vendors, and support workplace operations effectively.
Ability to research, evaluate, and procure goods and services in a cost-effective manner.

Preferred Qualifications

Experience supporting a larger corporate office environment with 100+ employees.
Facilities experience.
Familiarity with Yardi.

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