Meeting & Event Coordinator

Job Description

Overview

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The Meeting & Event Coordinator will serve as the primary point of contact for all internal meetings and events, delivering exceptional hospitality-focused experiences in a corporate real estate environment. You'll orchestrate seamless conference center operations—from reservations and room setup to catering and audio/visual coordination—while ensuring every client interaction reflects JLL's commitment to excellence. This role combines high-touch event execution with front desk responsibilities, offering you the opportunity to directly impact employee and guest experiences while supporting our client's workplace operations. If you're passionate about hospitality and thrive in dynamic, client-facing environments, this is your chance to make every event memorable.

Execute high-profile meetings and events with senior executive participation, serving as the main client contact for all conference center bookings and requests

Consult with clients to determine event requirements including space configuration, physical setup, AV/technical needs, catering coordination, and event support

Manage complete conference center operations and logistics through client scheduling software, coordinating room setup/breakdown, equipment rentals, and vendor services

Conduct daily site walk checklists to ensure meeting rooms and collaboration spaces remain in pristine, ready-to-use condition with flawless execution standards

Provide warm, professional guest reception services, managing the full arrival through departure experience while maintaining security protocols

Collaborate with facilities management, engineering, and service providers to minimize disruptions and ensure excellent coordination across all touchpoints

Collect stakeholder and attendee feedback, utilize the Corrigo platform for work orders and invoicing, and support continuous improvement initiatives

1st Shift, Monday to Friday, 7:30 AM to 4:30 PM

Qualifications

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Bachelor's degree or equivalent work experience in event planning, hospitality, or related field
1-3 years of demonstrated experience in event planning, project management, corporate hospitality, or conference center management
Strong receptionist background with proven front desk responsibilities and ability to maintain professionalism and security protocols
Exceptional customer service and communication skills with ability to interact professionally with senior executives and external stakeholders in corporate environments
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and event management software platforms
Proven ability to manage multiple concurrent events with strong organizational and project management capabilities
Physical ability to lift up to 25 pounds, climb ladders occasionally, and maintain general mobility throughout office facilities during extended seated and standing periods

Preferred Qualifications

Experience with audio/visual technologies and technical equipment coordination for corporate events
Track record of initiative, integrity, and sound judgment in fast-paced, high-pressure corporate environments
Collaborative leadership skills with demonstrated ability to work effectively across workplace management teams
Experience utilizing facilities management platforms such as Corrigo for work order and invoice submission processes
Knowledge of vendor coordination and contract management for catering services, equipment rentals, and event support providers

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