Manage the full transaction lifecycle for industrial lease and sale assignments, from tour coordination and RFP issuance through LOI negotiation, lease execution, and post-closing deliverables
Prepare competitive property reports
Support the population of internal listing databases on behalf of brokers and maintain listings in the external database (i.e., Costar)
Compile property data for clients, including tenant surveys, summary reports, maps, and status updates for listing and/or tenant representative assignments
Provide support for all documentation necessary for transactions such as listing agreements, commission agreements, RFPs, proposals, LOIs, leases, and sales agreements
Monitor contract milestones, lease expirations, and critical deadlines to ensure timely execution and renewal options, and follow up with all parties on the execution as required
Facilitate delivery of property information packages in response to Request for Information (RFIs), Request for Proposals (RFPs), and Letter of Intent (LOIs)
Prepare and review comparative financial analyses, total occupancy cost models, and net effective rent calculations to support broker and client decision-making
Produce high-quality client-facing deliverables including market surveys, request for proposal (RFP) summaries, transaction status reports, and post-transaction recaps
Coordinate with the research team to pull market comps, vacancy snapshots, and submarket data as needed to support active deal assignments
Serve as internal support coordinating across marketing, research, legal, and operations departments on behalf of the brokerage team — routing requests, escalating issues, and driving cross-functional follow-through
Serve as the team’s primary operator and liaison to all technology interfaces including but not limited to: Scoutspace, CoStar, Pipedrive, Company internal systems, Airtable, ZoomInfo, LinkedIn Sales Navigator
Maintain the team’s client opportunity pipeline in the customer relationship management database
Maintain lease and property files in a Microsoft Teams and SharePoint environment
Coordinates property signage requests with leasing team, marketing, and vendor
Central point of contact and planner for the team’s client and broker events in collaboration with the Marketing team
Gather and help prepare and distribute marketing materials
Steward and be a liaison between brokers and marketing for marketing campaigns
Qualifications
Active state real estate salesperson or broker license, or ability to obtain within 90 days of hire
Detail-oriented, self-starter, well-organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently
Strong oral and written communication skills, including creating and editing marketing materials
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint, with the ability to learn new software
Experienced with Adobe Acrobat
Preferred Qualifications
Bachelor’s degree preferred
3-5 years relevant experience preferred supporting multiple people in the commercial real estate industry or other professional services organization
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