Department Assistant

Overview

Responsibilities

• Support annual audits of Property Managers for SOC1 compliance.
• Organize and coordinate specific property information to be tracked.
• Assist with onboarding of new properties to be managed by Stream.
• Assist with coordinating New Hire items.
• Assist with marketing materials for the Property Management team.
• Coordination of events and meetings as needed.
• Administrative support of Director as needed.
• Manage, maintain, organize, and be responsible for the vendor contract approval/execution process, ensuring that all contracts are completed accurately.
• Maintain the electronic filing system.
• Maintain current information on properties under management.
• Collect, log and track information on properties necessary to track total square footage managed, team allocations, electricity contracts, deadline trackers, etc.
• Coordinate meetings, schedules appointments, maintain calendars, and assist with travel itineraries and conference room reservations (including coordination of lunch meetings and site visits with PM teams).

Qualifications

• 3-5 years' work experience in similar field and/or job role. Including but not limited to prior administrative or office management experience.
• Strong verbal and written communication skills; prior experience communicating with employees and/or vendors in a professional, courteous environment.
• Proficiency in Microsoft Office, particularly Excel.
• Organized, possess self-initiative, be goal oriented and proactive, and have excellent communication skills.
• Good organizational skills.
• Attention to detail.

Preferred Qualifications

• Bachelor’s Degree preferred.
• Prior project management experience is preferred.
• Desire and ambition to learn and grow in Stream’s property management department.
• Attributes which align with Stream’s core values of Smart, Honest, Nice, and Passionate.
• Skills- anticipating and proactively determining the needs of others and willingness to collaborate with others.