Assistant Property Manager - Chelsea

Overview

Responsibilities

• Oversee the daily operations and maintenance of the building; ensuring that they are run in accordance with RXR’s standards and processes as well as remain in compliance with all codes, laws, and environmental concerns.
• Maintain all necessary files and certifications, both electronic and hard, to RXR standards including Certificates of Insurance.
• Monitor and respond to emails, phone calls and texts after business hours.
• Perform regular tours of the building to ensure proper maintenance, safety, integrity of the building, and fulfillment of staff, contractor, vendor and tenant responsibilities.
• Execute routine property inspections and maintenance programs.
• Assist in preparation of the Annual Budget, Capital Budget, and Monthly Financial and Asset Reports.
• Complete AR Reports and purchase orders.
• Review and recommend approvals for issuance of purchase orders.
• Maintain accurate tracking and payment of vendor invoices.
• Establish superior tenant relations, engagement, satisfaction, and retention by maintaining a high-level of involvement with tenants through first class customer service, frequent interaction and building events.
• Respond to tenant needs, ensuring administrative and building technical staff promptly resolve problems.
• Analyze tenant requests and assess for systematic issues and opportunities for improvement.

Qualifications

• Understanding and enforcement of policies and procedures.
• Understanding of Infrastructure and Operations Systems of properties.
• Vendor contract management.
• Ability to develop accurate budgets and monthly reporting for individual properties.
• Think like an owner when operating within budgetary guidelines.
• Builds Relationships
• Cultivates innovation
• Demonstrates self-awareness
• Drives results
• Manages ambiguity
• Overcomes challenges
• People-centric leader
• Thinks strategically.
• Project management

Preferred Qualifications

• Property Management Software (Avid, Kardin, Watchwire, Jaffa Violations Tracking, MRI Angus and Utilivisor) preferred
• Project Management Software (Monday.com) preferred
• RPA, FMA, LEED and related designations preferred